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🔒December 16, 2025

How to protect your company data

IT security best practices for small and medium businesses.

SecurityDataTips

Best IT security practices for small and medium businesses.

Why does data security matter?

  • 60% of SMBs that suffer a cyberattack close within 6 months
  • Ransomware can erase years of information
  • Customer data is your legal responsibility

    • Practice #1: Strong passwords

    Bad: password123, mycompanyname, 12345678

    Good: Long phrase with numbers and symbols

    Tip: Use a password manager like Bitwarden (free).

    Practice #2: Automatic backups

    The 3-2-1 rule:

  • 3 copies of your data
  • 2 on different media (disk, cloud)
  • 1 off-site

    • Our systems: Automatic daily cloud backup.

    Practice #3: Update everything

  • Windows/Mac operating system
  • Browsers (Chrome, Firefox)
  • Antivirus
  • Your management systems

    • Why: Updates fix vulnerabilities.

    Practice #4: Watch out for phishing

    What it is: Fake emails that look like they're from banks, tax authorities, etc.

    Warning signs:

  • Extreme urgency ("your account will be blocked")
  • Suspicious links
  • Spelling errors
  • Strange sender

    • Practice #5: Access control

  • Each employee with their own user
  • Permissions based on role
  • Disable access when firing staff
  • Log of who does what

    • Practice #6: Secure WiFi

  • Change router password (don't leave factory default)
  • Separate network for guests
  • WPA3 or WPA2 (never WEP)

    • Our commitment

    Action Soft systems include:

  • Data encryption
  • Secure own servers
  • Automatic backups
  • User-based access control

    • Your information is protected with us.

    Have questions about this article or our systems?

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